Put yourself at ease by protecting those you love
23 August 2022
In the business world, success stories are deeply inspiring. And while mistakes are inevitable, they still make for good sources of lessons. One of those common financial mistakes is mixing personal and business finances. This error in judgment can be a concern because it's bound to pose challenges or cause failure in either area or both.
Personal finances-wise, you may not realize you're already digging into your pocket to fund various business expenses when you're not supposed to do so. Conversely, you could be messing with your business finances by utilizing earnings for personal gains. Sooner or later, failing to separate business and personal finances can make company operations difficult to sustain.
Avoid mixing personal money with business funds and vice-versa at all costs. Here are tips on how to delineate the two for a holistically sound financial performance.
1. Apply for a different business bank account
Keeping personal and business funds in two separate accounts reminds you of where to get or put money whenever there's a need or opportunity.
A personal savings plan is a great way to secure your short and long-term goals, such as an educational fund for your children, a down payment for your dream house, retirement, or pocket money for periodic travels. Meanwhile, opening a business bank account puts you in a safe and convenient financial position. For one, you're aware that you must use it exclusively to pay salaries and bills, buy supplies and equipment, and collect payments from clients or customers.
A dedicated company bank account also lets you avoid any confusion or uncertainty when the annual tax period comes, as one look at your bank statement can easily reveal how much money your business made and spent.
Most companies go for a business checking account to ensure that only authorized company officers have access to the funds, so this may be worth considering.
2. Get a business credit card
Besides a business checking account, a company credit card is also a must-have. You'll need this when representing the company in local or international events, meeting with clients, and paying for other business-related expenses. Without a business credit card, there's the risk—and temptation—of swiping your credit card, only to regret it later when your credit limit gets maxed out. Plus, business credit cards typically come with bigger rewards than the ones offered by your credit card provider, so you might as well use those perks to save on some of your business expenses.
3. Keep receipts as paper trail
Business receipts are heaven-sent for your auditing team, as long as you make a conscious effort to secure them whenever you spend money on company expenses. From meals to gasoline for the company car and business insurance, the receipts from these deductible expenses will make it easy for you to file for tax exemptions.
4. Track all your financial transactions
This item in the list is ultimately the why of it all; it's not only a piece of advice, but this end goal can spell a difference on how you can be more effective in managing your overall finances. Here, it's crucial to keep tabs on both your company's payable and receivable accounts. This strategy can help you spot any discrepancies or potential issues in your books. Just like with personal finance, the ideal situation is for your business to have more receivables (income or payments collected) than payables (expenses), as that means you can adequately fund your operations. Without a healthy balance in your business finances, you might be forced to draw on your savings account to make ends meet for your company.
If you already have a management system and strategy for your personal finances, then you can try applying this to your business. However, consider that you are obviously dealing with larger amounts of money. Eventually, having systems for both finances for every transaction will create a harmonious financial cycle.
5. Include yourself in the payroll
Receiving salary from the business end of your finances makes things official. It means that as an employee, you should not meddle with the company's funds since your role is to perform relevant tasks while getting paid for your service.
From a business owner's perspective, you're encouraged to follow a fixed schedule of when you're allowed to take a portion of your business money to put toward your account. That makes payday the only reason and time you should be drawing on the company funds. Plus, this move can contribute to a sense of fulfillment, knowing that you're managing the business well enough to merit yourself a regular-paying salary. That should inspire you to work harder to sustain success and continue receiving your paycheck.
6. Allocate personal and business emergency funds
Save something for a rainy day, as the saying goes. That applies to both your personal and business finances. You never know when an emergency will happen, such as a sickness in the family or perhaps this COVID-19 health crisis that continues to prevent you from operating at full capacity. These critical situations will make you realize the need to be prepared financially for every possibility. At the minimum, your emergency fund should cover three to six months' worth of your living expenses.
However, you should be more ambitious when it comes to business emergency funds, as you will need to pay your employees, stock up on inventory, settle invoices, and so on.
Nothing Personal, Purely Business
Business is a demanding venture; things can get really busy and cause you to lose track of costly financial mistakes. When you let your business funds get tangled up with your money, you may end up sacrificing your goals for one over the other in the long run.That shouldn't be the case, though. Keeping business and personal finances separate not only makes you a successful entrepreneur but also puts your life goals within reach—just like with BPI AIA's savings plan, which lets you save and grow your money through investments while you live the dream of a healthy, happy life with an insurance benefit. Talk to our agent about BPI AIA's Build Life Plus via virtual consultation.
Invest in both your health and wealth with BPI AIA Wellness Series
Get the power to protect yourself and your family with an affordable life insurance plan. Life Ready Plus is easy on the budget, but offers coverage of up to 30 times your yearly payment to support the financial needs of your loved ones.
The plan gives you fast access to coverage and benefits and can match your long-term financial goals when maintained within an appropriate term.
Critical Care Max will help you make more memories by providing financial aid during the early stages of a critical illness. This unit-linked life and health insurance plan offers assistance on your recovery. You can build a health fund that grows over time, depending on your chosen investment, to pay for other medical costs.
In addition, it comes with a hospital confinement benefit that will replace lost income due to hospitalization. This daily cash benefit may also come with optional benefits like cash payout for surgery-related expenses, allowance for consultation fees, and many others.
Let your loved ones enjoy the fruits of your labor even when you’re no longer around. Build Estate Plus is a unit-linked protection plan that will cover your estate taxes after your passing so that you can ease your family’s burden.
It doubles as an investment savings fund that builds Account Value as you pay. It is also integrated with AIA Vitality that provides additional upfront coverage of 20% to your policy and add-ons.
Be in good hands in times of sickness. Let Critical Care Plus, a unit-linked health and life insurance plan, take care of you with financial aid in case of a major illness, so you can focus on getting better and spending more time with your loved ones.
It even gives you more benefits for having good health through the AIA Vitality program that adds 20% upfront coverage and supplemental benefits on your policy.